Alltech Office Solutions
Printer buying plus managed print.

Internal Admin

Demo operations for leads, customers, quotes, contracts, billing, and imports.

This area shows how Alltech can keep named-account work, usage review, and customer handoffs in one operating surface without losing the phone-first service model.

Billing Runs

Turn validated usage into a billing preview the client can follow.

The prototype keeps the math believable without pretending to be a full invoicing engine yet: monthly base charges, included pages, overage, and exceptions all stay visible before anything is finalized.

Preview runs

1

One draft preview per billing month is enough for the demo.

Billing ready

2

Active agreements with billable imported usage.

Needs review

3

Pending signature, draft, or exception cases stay visible.

Preview total

$680.35

Believable CPI preview before payment collection exists.

Generate preview

Rebuild the monthly run from stored usage imports.

This keeps the import path adapter-like. When PrintFleet arrives later, the monthly preview logic stays the same and only the source changes.

Import context

1 batches

April 2026

usage_import_2026-04.csv

Seeded April usage import for the billing demo.

Accepted
6
Exceptions
4
Status
Reviewed
Draft

April 2026 preview keeps base service, overage, and review cases in one place.

Preview run seeded from the April import batch.

5 preview items

C-2003

North Creek Dental Group

Starter Color

Draft
Base service
$129.00
Preview total
$148.35
Source devices
1

Actual usage

Mono 2,430 · Color 342

Included before overage

Mono 1,500 · Color 250

Mono overage
930 · $11.16
Color overage
92 · $8.19

Pending signature account kept in preview billing state.

Contract review

Prairie State Components

Manual review case

Exception
Base service
$0.00
Preview total
$0.00
Source devices
3

Actual usage

Mono 13,880 · Color 2,100

Included before overage

Mono 0 · Color 0

Mono overage
0 · $0.00
Color overage
0 · $0.00

Imported usage exists, but no contract-device mapping is active yet for billing.

Contract review

Summit Title & Escrow

Manual review case

Exception
Base service
$0.00
Preview total
$0.00
Source devices
1

Actual usage

Mono 1,860 · Color 84

Included before overage

Mono 0 · Color 0

Mono overage
0 · $0.00
Color overage
0 · $0.00

Missing device mapping blocks invoice generation.

C-2002

Cedar Point Property Management

Office Mixed

Ready
Base service
$249.00
Preview total
$249.00
Source devices
3

Actual usage

Mono 5,870 · Color 604

Included before overage

Mono 6,000 · Color 750

Mono overage
0 · $0.00
Color overage
0 · $0.00

Coverage stays inside the included page allowance.

C-2001

Harborview Law Office

Office Mixed

Ready
Base service
$249.00
Preview total
$283.00
Source devices
2

Actual usage

Mono 9,400 · Color 96

Included before overage

Mono 6,000 · Color 750

Mono overage
3,400 · $34.00
Color overage
0 · $0.00

Second device usage is rolled into the office-level billing preview.

Exceptions to review

4 rows

Prairie State Components

HP Color LaserJet Enterprise 5700dn

Exception

No persisted contract-device mapping exists for this device yet.

Prairie State Components

HP Color LaserJet Enterprise MFP 5800dn

Exception

No persisted contract-device mapping exists for this device yet.

Prairie State Components

HP LaserJet Enterprise MFP M430f

Exception

No persisted contract-device mapping exists for this device yet.

Summit Title & Escrow

unknown

Exception

Missing device match to trigger admin review.